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1.1 This Society shall be
known as the "ASEAN Chess Confederation", hereinafter referred to as
the "ACC".
1.2 The ASEAN Chess
Confederation was founded on 28 May 2000,
2.1
The
place of business shall be at No. 1 Goldhill Plaza #03-01 Podium Block,
OBJECTS
3.1
The
ASEAN Chess Confederation (ACC) is a regional chess organisation which
intends to further the interests of chess in ASEAN, as well as the
interests of its member-federations.
3.2
The
ACC is established for chess development in ASEAN.
3.3
The ACC will establish and
coordinate the activities of its members and organise competitions, in
particular, the SEA Games and the ASEAN Age-Group Championships.
MEMBERSHIP
4.1 The
founding member-federations were the national chess federations of
4.2
Any
member of ASEAN and its national chess federation is considered to be
an automatic member-federation of the ACC and has the right to vote.
4.3 Each member-federation may be represented by a Delegate who shall have voting right and not more than two (2) Counsellors at a General Meeting.
4.4 Honorary Life Presidents
A
distinguished person who had contributed significantly to the
development of Chess in the ASEAN region may be elected at a General
Meeting as Honorary Life President for life. An Honorary Life President
shall be invited to all meetings of the ACC but shall have no voting
right.
4.5 Knight of ASEAN
The Knight of ASEAN is a distinguished award to a player who had achieved significantly results in world-level competitions and has also help develop Chess in his member-federation.
SUBSCRIPTIONS AND OTHER DUES
5.1 Subscriptions shall be determined by the General Meeting on recommendation from the Board from time to time.
5.2 The funds of the ACC shall
be derived from free-will offerings.
SUPREME AUTHORITY AND GENERAL MEETINGS
6.1 The supreme authority of
the ACC is vested in a General Meeting of the member-federations.
6.2 An Annual General Meeting
shall be held in conjunction with a major regional event; preferably
during the SEA Games or ASEAN Age-Group Championships.
6.3 At other times, an
Extraordinary General Meeting must be called by the President, on the
request in writing of not less than 30% or four (4) member-federations,
whichever is the lesser and may be called at anytime by order of the
Board. The notice in writing shall be given to the Secretary-General
setting forth the business that is to be transacted. The Extraordinary
General Meeting shall be convened within two (2) months from receiving
this request to convene the Extraordinary General Meeting.
6.4 If the Board does not
within two (2) months after the date of the receipt of the written
request proceed to convene an Extraordinary General Meeting, the
member-federations who requested for the Extraordinary General Meeting
shall convene the Extraordinary General Meeting by giving two (2) weeks
notice to the member-federations setting forth the business to be
transacted and simultaneously posting the agenda on the ACCs website.
6.5 At least one (1) months notice shall be given of an Annual General Meeting and at least two (2) weeks notice of an Extraordinary General Meeting. Notice of meeting stating the date, time and place of meeting shall be sent by the Secretary-General to all member-federations. The particulars of the agenda shall be posted on the ACCs Notice Board and website seven (7) days in advance of the meeting.
6.6 Any notice of meeting must
be sent to member-federations by email, fax or mail.
6.7
Voting by proxy is allowed at
all General Meetings. A member-federation and its Delegate is allowed
only one (1) proxy.
6.8
The following points will be
considered at the Annual General Meeting:
(a)
The
previous financial years accounts and annual report of the Board.
(b)
Where
applicable, the election of office-bearers and Honorary Auditor for the
following term.
Any
member-federation who wishes to place an item on the agenda of a
General Meeting must do so provided notice is given to the
Secretary-General two (2) weeks before the meeting is due to be held.
6.9 At least 50% of the
member-federations or six (6) Delegates, whichever is the lesser,
present at a General Meeting shall form a quorum. Proxies shall be
constituted as part of the quorum.
6.10 In the event of there being no
quorum at the commencement of a General Meeting, the meeting shall be
adjourned for half an hour and should the number then be insufficient
to form a quorum, those present shall be considered a quorum, but they
shall have no power to amend any part of the existing Constitution.
6.11 Resolutions are passed by a majority
of the votes, without counting the abstentions. The President has a
second and casting vote to establish a majority.
MANAGEMENT AND BOARD
7.1
The
administration of the ACC shall be entrusted to a Board consisting of
the following to be elected once in every three (3) years:
A
President
2
Deputy Presidents
A
Secretary-General
A
Deputy Secretary-General
A
Treasurer-General
Not
more than 7 Vice-Presidents
7.2 Delegates or Counsellors may be nominated for any office. Names for the above offices shall be proposed and seconded at the Annual General Meeting and election will follow a simple majority vote of the members. All office-bearers, except the Treasurer-General may be re-elected to the same or related post for a consecutive term of office. The term of office of the Board is three years.
7.3 Election will be by a
secret ballot. In the event of a tie, a re-vote shall be taken and if
it still results in a tie, the Chairman of the meeting shall have a
casting vote.
7.4 A Board Meeting shall be
held at least once every six (6) months after giving two (2) weeks
notice. At least half (50%) of the Board Members must be present for
the proceedings to be valid.
7.5 Any Member of the Board
absenting himself from three (3) meetings consecutively without
satisfactory explanations shall be deemed to have withdrawn from the
Board and a successor may be co-opted by the Board to serve until the
next Annual General Meeting. Any changes in the Board shall be notified
to the Registrar of Societies within two (2) weeks of the change.
7.6
The
duty of the Board is to organize and supervise the daily activities of
the ACC. The Board may not act contrary to the expressed wishes of the
General Meeting without prior reference to it and shall always remain
subordinate to the General Meetings.
7.7 The Board has power to
authorize the expenditure of a sum not exceeding Singapore Dollars
Fifty Thousand (S$50,000) per month from the ACCs funds for the ACCs
purposes.
DUTIES OF OFFICE-BEARERS
8.1 The President shall chair
all General and Board Meetings. He shall also represent the ACC in its
dealings with outside organizations and persons. Resolutions are passed
by a majority of the votes, without counting the abstentions. The
President has a second and casting vote to establish a majority.
8.2 One of the
Deputy-Presidents shall deputise for the President in his absence. In
the event of death or resignation of the President, one of the
Deputy-Presidents shall be elected by the Board to hold office as
Acting President for the remainder of the term of the President whose
place he takes.
8.3
The Secretary-General aids the
Chairman in the accomplishment of his obligations. He shall keep all
records, except financial, of the ACC, and shall be responsible for
their correctness. He will keep minutes of all General and Board
meetings. He shall maintain an up-to-date Registrar of Members at all
times.
8.4 The Deputy
Secretary-General shall assist the Secretary-General and deputise for
him in his absence.
8.5 The Treasurer-General
shall keep all funds and collect and disburse all moneys on behalf of
the ACC and shall keep an account of all monetary transactions and
shall be responsible for their correctness. He is authorized to expend
up to Singapore Dollars One Thousand (S$1,000) per month for petty
expenses on behalf of the ACC. He will not keep more than Singapore
Dollars Five Thousand (S$5,000) in the form of cash and money in excess
of this will be deposited in a bank to be named by the Board. Cheques,
etc. for withdrawals from the Bank will be signed by the
Treasurer-General and either the President or the Secretary-General.
8.6 Vice-Presidents shall
assist in the general administration of the ACC and perform duties
assigned by the Board from time to time.
9.1 Two (2) Delegates or
Counsellors, not being members of the Board, shall be elected as
Honorary Auditors after the election of office-bearers at the Annual
General Meeting. They will hold office for a term of three years only
and shall not be re-elected for a consecutive term. The accounts of the
ACC shall be audited by a firm of Certified Public Accountants if the
gross income or expenditure of the ACC exceeds Singapore Dollars Five
Hundred Thousand (S$500,000) in that financial year, in accordance with
Section 4 of the Societies Regulations.
9.2 The financial year shall
be from (TO BE ASSIGNED BY THE ROS).
10.1 If the ACC at any time acquires any
immovable property, such property shall be vested in trustees subject
to a declaration of trust.
10.2
The
trustees of the ACC shall:
(a)
Not more than four (4) and not less than two (2) in number.
(b)
Be elected by a General Meeting of members.
(c)
Not effect any sale or mortgage of property without the prior approval
of the General Meeting of members.
10.3 The office of the trustee shall be
vacated:
(a)
If the trustee dies or becomes a lunatic or of unsound mind.
(b)
If he is absent from the Republic of Singapore for a period of more
than one (1) year.
(c)
If he is guilty of misconduct of such a kind as to render it
undesirable that he continues as a trustee.
(d)
If he submits notice of resignation from his trusteeship.
10.4
Notice
of any proposal to remove a trustee from his trusteeship or to appoint
a new trustee to fill a vacancy must be given by posting it on the
notice board in the ACCs premises and website at least two (2) weeks
before the General Meeting at which the proposal is to be discussed.
The result of such General Meeting shall then be notified to the
Registrar of Societies.
10.5 The address of each immovable
property, name of each trustee and any subsequent change must be
notified to the Registrar of Societies.
11.1
Gambling
of any kind, excluding the promotion or conduct of a private lottery
which has been permitted under the Private Lotteries Act Cap 250, is
forbidden on the ACCs premises. The introduction of materials for
gambling or drug taking and of bad characters into the premises is
prohibited.
11.2
The
funds of the ACC shall not be used to pay the fines of members who have
been convicted in court of law.
11.3
The
ACC shall not engage in any trade union activity as defined in any
written law relating to trade unions for the time being in force in
Singapore.
11.4
The
ACC shall not indulge in any political activity or allow its funds
and/or premises to be used for political purposes.
11.5
The
ACC shall not hold any lottery, whether confined to its members or not,
in the name of the ACC or its office-bearers, Board or members unless
with prior approval of the relevant authorities.
11.6
The
ACC shall not raise funds from the public for whatever purposes without
the prior approval in writing of the Assistant Director Operations,
Licensing Division, Singapore Police Force and other relevant
authorities.
12.1
No
alteration or addition/deletion to this Constitution shall be made
except at a general meeting and with the consent of two-thirds (2/3) of
the members present at the General Meeting, and they shall not come
into force without the prior sanction of the Registrar of Societies.
13.1
In
the event of any question or matter pertaining to day-to-day
administration which is not expressly provided for in this
Constitution, the Board shall have the power to use its own discretion.
The decision of the Board shall be final unless it is reversed at a
General Meeting of members.
14.1
In
the event of any dispute arising amongst member-federations, they shall
attempt to resolve the matter at an Extraordinary General Meeting in
accordance with this Constitution. Should the members fail to resolve
the matter, they may bring the matter to a court of law for settlement.
15.1
The
ACC shall not be dissolved, except with the consent of not less than
three-fifths (3/5) of the membership of the ACC at a General Meeting
convened for the purpose.
15.2
In
the event of the ACC being dissolved as provided above, all debts and
liabilities legally incurred on behalf of the Confederation shall be
fully discharged, and the remaining funds will be disposed of in such a
manner as the General Meeting of members may determine or donated to an
approved charity or charities in Singapore.
15.3
A
Certificate of Dissolution shall be given within seven days of the
dissolution to the Registrar of Societies.
